Structures in SAP-HCM

Structure in SAP-HCM is an important concept which is used to have the HR policies & processes of the customer into SAP system. It includes 3 types of structure. They are,


1. Enterprise Structure: It is a structure which is used to create an identity for the company & its various locations of operation based on the HR policies of the customer.


Elements in Enterprise Structure:


i.Client : Client is an enterprise structure  is an element which is used to denote the top most unit in the structure. Client is an element which should have 4 character alpha-numerical code.


ii.Company Code : It is used to denote every independent company under the client. It is an independent legal unit which draws it's own balance sheet. Every company code will have a 4 character alpha-numerical code.


iii.Personal Area : It denotes broad classification of the company on geographical boundaries based on the HR processes. It will have a 4 character alpha-numerical character. All the personal areas after successfully getting created must be assigned to the respective company code.


iv.Personal Sub-area : It denotes further classification of personal area. It will have a 4 character alpha-numerical code. Personal sub-area in enterprise structure will play a major role in the modules like payroll & time management to have policies differing on locations to be mapped in SAP system.
Example:
    Infosys ( Client )               -                 INFO (Code)

    Company -Code               -                INFS

    Personal Area                   -               INFH (Infosys Hyderabad)

    Personal Sub-area           -                INHH (Hitech City) & INHG (Gachibowli)

2. Personnel Structure : It is a structure which is used to create an identity for the employees in SAP system based on HR policies.

Elements in Personnel Structure:

i. Employee Group: It denotes broad classification of the employees based on the HR policies & processes. It should have a 1 character alpha-numerical code.

ii. Employee Sub-group: It denotes further classification of the employees based on HR policies. It should have 2 character alpha-numerical code.

iii. Payroll Area: It denotes group of employees who are grouped together on certain similar characteristics relating to payroll for the purpose of payroll processing. It should have a 2 character alpha-numerical code.

Example:

Employee Group:  Manager (M)

Employee sub-group: Senior manager (SM)

3. Organisational Structure: It is a structure which is used to set up the hierarchy of a company in SAP system.

Elements of Organisational Structure:

i. Organisational Unit: It denotes every typical unit of the organisation to be placed in the hierarchy. This can be a company, location, sub-location or a department.

ii. Job: It is an object which is generic in nature & to which general tasks are assigned.

Ex: Manager is a job

iii. Position: It is an object to which specific tasks are assigned  & position is always specific in nature.

Ex: Senior Manager

iv. Person: It is an object which holds the position.

v. Tasks: It denotes the functions or the responsibilities to be discharged. Takes are divided in to 2 categories,

a. General Tasks: It denotes the tasks which are generic or common  in nature. Always general tasks are assigned to job.

b. Specific Tasks: It denotes the tasks which are specific in nature. Always these are assigned to the positions. All the elements in organisational structure will have 8 character alpha-numerical codes.